Marketing Project Management Specialist

Location Charleston, SC
Property Corporate Office
Date Posted June 3, 2019
Job Type Corporate Position, Sales and Marketing


Charleston, SC – The Marketing Project Management Specialist is a key player working closely with a Marketing Strategy Manager at the corporate headquarters located in Charleston, SC. This position is instrumental in the successful oversight of a collection of hotels and digital agencies to implement and execute marketing action plans designed to drive strategic marketing goals for a group of assets within the Charlestowne Hotels’ portfolio. The position will drive collaboration, workflow, deliverables and successful execution of integrated marketing tactics in coordination with core team members and vendors.


  • Oversight, project management, and execution of marketing action plans
  • Execute reactive needs, job requests, and marketing tactics
  • Support Marketing Strategy Manager in the overall marketing satisfaction and success of each hotel
  • Asset organization and execution
  • System integration/support
  • Oversees deliverables from digital agency


  • Pro-active communication with Marketing Strategy Manager, Revenue Manager, General Managers, and vendors to ensure all pertinent information is available to complete project requests
  • Manage day-to-day trafficking and workflow for all creative, web and marketing services projects
  • Route layouts, copy, proofs, and other project elements for approval; confirm delivery of approved art files to all outside vendors
  • Define, create, execute and manage targeted marketing and inbound marketing campaigns focused on building brand awareness, driving credibility and generating leads for clients
  • Coordinate scheduling and workflow for jobs utilizing project management software
  • Maintain project flow, proactively alerting stakeholders of upcoming project milestones and required deliverables
  • Actively reinforce workflow processes and procedures as needed to drive department efficiencies for on time delivery of marketing assets against deadlines
  • Review all job requests and execute, or distribute to appropriate vendor for completion
  • Ensure all marketing materials undergo brand review and adhere to strict brand guidelines
  • Keep Marketing Strategy Manager informed of marketing activities and challenges
  • Work with Marketing Strategy and Creative teams to ensure campaigns are planned and executed according to marketing plans
  • Work with team to tie marketing initiatives into overall integrated marketing plan and maintain internal calendar of all programs
  • Handle special projects that may be assigned outside the scope of daily work
  • Maintain files, information and digital assets
  • Assist in the preparation of monthly marketing reports

Skills and Attributes:

  • Posses nimbleness with changing client objectives
  • Ability to manage competing priorities and workloads
  • Technical proficiency and understanding of marketing platforms and related tools such as but not limited to: CRM, CMS, analytics, paid media, social media, and email marketing
  • Ability to lead cross functionally and influence up, down and across the marketing department
  • Posses project management proficiencies to effectively and efficiently plan, execute and evaluate results individually and through others.
  • Experience with project management software
  • Proficient with Adobe Suites including but not limited to Photoshop, Illustrator and InDesign
  • Creative eye for design and design consistency
  • Understanding of HTML
  • Above-average command of the English language including grammar, spelling and standard editing techniques
  • Experience in Google Apps/Microsoft Office applications

Personal Attributes:

  • Extremely organized
  • Foresight and anticipation
  • Exceptional attention to detail
  • Excellent communication acumen
  • Problem solver
  • Diplomatic
  • Decisive
  • Resourceful
  • Adaptive
  • Innovative

Travel Expectations:

  • Minimal travel may be required

Required Education & Experience:

  • Bachelor’s degree in marketing, communication, project management or related field
  • Minimum of three (3) years related experience
  • Travel/hotel industry experience preferred but not required


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