Accounting Manager

Location Nashville, TN
Property Fairlane Hotel
Date Posted July 12, 2017
Job Type Administrative, Front Desk

Description

Nashville, TN – The Accounting Manager’s primary role is overseeing the day-to-day operations of the hotel accounting and personnel needs including general accounting, accounts receivable/collection, income audit, payroll, employee on-boarding and general cashiering functions.

ESSENTIAL DUTIES/RESPONSIBILITIES:

  • Responsible for the adherence and enforcement of all Fairlane Hotel and Charlestowne Hotels policies and procedures
  • Responsible for maintaining the highest levels of professionalism and decorum amongst all the staff
  • Process daily revenue and expense reporting
  • Creates a comprehensive training program instilling a culture of service and follow through
  • Documents and communicates associate challenges with the General Manager
  • Review all potential safety and security issues and implement corrective action steps
  • Monthly audit of General Cashier safe
  • Process all new hires and assist department heads with onboarding of all team members
  • Operate in compliance with all local, state and federal laws and government regulations.
  • Protect operations by keeping financial, proprietary information, and plans confidential, as well as the privacy and security of all guests and coworkers.
  • Maintain and secure assets by establishing, monitoring, and enforcing internal financial controls for all departments.
  • Monitor and maintain all contracts, leases, and other legal and financial records.
  • Accurate posting of Accounts Payable and Accounts Receivable; maintaining well organized files and up to date reports.
  • Reconciling bank statements and credit card statements.
  • Researches cash receipts, coding and posting of receipts, and unallocated cash.
  • Verify and approve all vouchers and petty cash receipts for payment.
  • Ensure that all invoices have been approved, properly ordered and received with required backup paperwork before entering into accounting software. Payments are made only for properly ordered and received items.
  • Develop relationships and communication lines with vendors; responding to all vendor inquiries in timely manner, following up with past due accounts and invoices until issue is resolved.
  • Analyze vendor accounts and negotiate extended terms with vendors to maximize cash flow opportunities.
  • Prepare accurate period-end closing procedures, reports, and financial statements as specified.
  • Prepare budgets by establishing schedules; collecting, analyzing, and consolidating financial data, recommending forecasting plans.
  • Assist in development of Risk Management program. Maintain insurance programs; general liability, property, and Worker’s Compensation.
  • Process payroll for hotel employees; monitoring wages, tips, hours, and overtime.
  • Responsible for knowing all emergency procedures
  • Assist in projects and other duties as directed by the General Manager
  • Coach associates how to resolve and de-escalate conflicts
  • Instill a calm, organized approach in all situations

 

OTHER DUTIES/RESPONSIBILITIES:

  • Comply with house policies and procedures
  • Attend all management training as requested by the General Manager and Corporate office
  • Follow/create/enforce company policies and procedures
  • Ability to create, develop and make formal presentations using audio/visual aids
  • Create courteous, friendly, professional work environment
  • Provide overall direction, coordination, and ongoing evaluation of operations
  • Ability to quickly evaluate alternatives and decide on a plan of action
  • Report all safety hazards and suspicious person or activities to Security
  • Know all safety and emergency procedures and your role in assisting during these times
  • Associate is held accountable for all duties of this job

JOB QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE/EXPERIENCE:

  • 3 years’ experience in hospitality or food and beverage preferred  
  • Bachelors degree in accounting or finance required
  • Previous experience and knowledge of RoomKey Hotel Property Management Software and M3 Hospitality Accounting\ a plus
  • Familiarity with all local and state laws
  • Proficiency in Microsoft applications is required

SKILLS:

  • Clear, concise written and verbal communication skills
  • Excellent service & communication skills
  • Strong technical skills
  • Excellent time management skills
  • Strong organizational skills
  • Computer and telephone skills required
  • Excellent listening skills
  • Exceptional detail in follow-up
  • Creative problem solving skills
  • Basic mathematical skills required
  • Strong attention to detail

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